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Privacy Policy

Welcome

Thank you for your interest in Hendricks Regional Health Foundation ("HRHF") website and mobile applications (each a "Site"). The Site is generally subject to this Privacy Policy and our Terms of Use.

As you browse the Site, you may also be able to access websites that are operated by third parties via web links that are not part of HRHF. HRHF is not responsible for such pages, and neither this Privacy Policy nor any other HRHF policy apply to websites or mobile applications that are run by third parties. Be sure to review all policies and terms of use that apply on any third-party website or mobile application you access to become familiar with its privacy practices.

About this Policy

The purpose of this Privacy Policy is to tell you how HRHF collects, uses, shares, and protects your individually identifiable personal information ("personal information") collected through a Site.

We will update this Privacy Policy from time to time, and update the Effective Date accordingly. If you use a Site, you agree to the applicable privacy policies and terms of use. Do not use a Site if you do not agree with this Privacy Policy and any other privacy policies or terms of use that apply to the Site.

This Privacy Policy does not apply to information that has had identifiers removed or other actions taken so that you are no longer identified in the data ("de-identified data"). For example, identifiers such as your name, date of birth, or other data elements may be removed from certain data sets. HRHF may use and share with third parties any de-identified data for any purposes permitted by applicable law, such as for HRHF or third-party operations, research, development or provision of services or products.

Privacy Principles

Location Based Approach to Privacy Practices

HRHF determines the basis for use and processing of data based on the location of HRHF's operations related to the Site.

HRHF provides services in the State of Indiana located in the United States. Our Site is based in, and is directed at individuals located in, the United States of America. If you are located outside of the United States, be aware that information we collect will be transferred to, and processed, stored and used in the United States. The data protection laws in the United States may not be as protective as those of the country in which you are located, and your personal information may be subject to access requests from governments, courts, law enforcement, or other third parties in the United States according to laws of the United States.

Certain laws protect categories of individuals, like minors or residents of certain states, or types of information, like health information, and we comply with those laws when determined they apply to a HRHF Site.

For example:

  • HRHF may collect and process data for purposes of fulfilling a contract or providing a service you have requested, for purposes of operating the HRHF Site, or as permitted or required by law.

  • HRHF is not subject to the Children's Online Privacy Protection Act ("COPPA") and does not intend to collect online personal information subject to COPPA from minors under the age of 13 without parental consent. If you believe that we have collected information from such a minor without parental consent, please contact joel.harbaugh@hendricks.org so that we may address this.

We use and disclose information as permitted by law. If we no longer have a legal basis to use or disclose the information, we will no longer use or disclose the identifiable information. For example, in some cases, consent is required for us to process your information; if you ask to revoke consent to use or disclose the information and we grant the revocation, we will exert reasonable efforts to stop using your identifiable information unless continued use is necessary.

Continued use is necessary if the information has been integrated into a database; if it has been de-identified and is no longer identifiable as relating to you; if removal would adversely affect the integrity or accuracy of data used by HRH, or if we are required to maintain or use it for legal reasons or otherwise cannot honor the request. For example, you may unsubscribe from certain marketing communications, and once we have processed the request, we will exert reasonable efforts to stop using your contact information to send marketing information to you.

Limited Purposes

Information about how HRHF may use data, including personal information, is contained in this Privacy Policy. More specific information about the use or disclosure of certain types of data by HRHF may be contained in any Site-specific privacy policy and/or a disclosure at the time information is collected.

We do not sell or rent your personal information. We may share your information with third-party service providers who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential. We may also release information when its release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

  • If you provide your email address so that you can receive e-mails about a particular activity, we may send information about other topics that we believe are compatible with your request.

  • If you submit information into a form on a Site, the form may specify the intended uses of the information. HRHF may use the information for related and permissible purposes, as described in this Privacy Policy, any Site-specific privacy policy, as applicable.

  • We will use personal information to provide you with information, goods, or services or to process transactions that you have requested or agreed to receive. For example:

    • For Sites that require registration, we will use your personal information to process your registration, including as necessary verification that your information is active and valid.

    • We will use personal information to manage and administer a Site, such as managing user accounts.

  • We may use your information to create new service offerings, to personalize your experience on any of the Sites, or to suggest to you specific content that may be most relevant to you.

  • We have the right to use information to prevent unauthorized, improper or illegal activities on the Site.

  • We will use information for our internal business purposes.

  • We may share information with third parties performing services for us, such as a data analytics company that is helping us improve a Site. We may also share information with other third parties that help us provide information about HRHF and the goods and services that we provide to the communities we serve.

    • We may collect information using tracking tools that use small snippets of code, often called "cookies" and "web beacons" or "pixels". These tools help us to understand how to effectively connect users to the Site and HRHF services, and to improve users' browsing experience while on the Site.

    • Some third parties may use cookies, web beacons, and other storage technologies to collect or receive information from the HRHF Site and other sites on the internet and use that information to provide measurement services and target ads. If you have an account with that third party, they may be able to connect information regarding your visits to HRHF Sites to other information for purposes of targeted marketing and other purposes. You may be able to opt out of such cookies and other technologies through your browser settings, e.g., Google Analytics with a Browser Add On, available at Google Analytics Opt-out Browser Add-on Download page.

    • You can manage the information collected and shared for data analytics and other purposes by changing how your browser handles cookies, or by clearing your device's cache (storage of information about your computing activities) regularly. You can find how information is used and shared by reading the privacy policies and terms and conditions of all websites and other online services that you choose to use. If you choose to refuse, disable or delete these technologies, some of the functionality of website may not be available to you.

    • For information on managing how your browser handles cookies, you can visit https://allaboutcookies.org/how-to-manage-cookies.

  • If you provide us your phone number, we may use it to communicate with you via phone call or text message, if that is consistent with the purposes for which you provided the phone number.

Data Minimization

HRHF only collects the information that you provide directly to us, such as your name, email address, and phone number. Additionally, we collect certain information when you visit our website, including your IP address, browser type, and browsing behavior.

Information uses may include the performance of services, product improvement, operation of the Sites and other operations, and other uses permitted by applicable laws and regulations. For example:

  • Provide, maintain, and improve our services

  • Communicate with you, including responding to your inquiries and sending updates

  • Enhance website security and user experience

  • Comply with legal obligations

Accuracy

You must ensure that information you provide to HRHF is accurate at the time you provide it. HRHF seeks to maintain accurate information. If you advise us of an error affecting your personal data and request an update, we will evaluate the request. If we determine that the data that we hold is inaccurate, we will correct the information. However, if we determine that the information we hold is accurate and does not require updating; if updating the information is infeasible or inappropriate, (for example, if removal of data would corrupt a database); or if the request for changes to information would result in data inaccuracies, we will not make the requested change. We may also elect to retain and not update information if permitted or required by applicable law, or if necessary to fulfill the purposes for which data was collected.

Integrity and Confidentiality

HRHF uses reasonable and appropriate safeguards to retain your information for the amount of time we need to use it and to keep your information private and secure as appropriate for the type of information. We seek to protect information from improper use or disclosure to third parties. For example:

  • HRHF workforce members are subject to policies and procedures and receive training to help prevent them from accessing personal information unless they need the information in order to do their jobs.

  • HRHF maintains certain physical and electronic safeguards against improper uses and disclosures of regulated personal information, like Social Security numbers, driver's license numbers, and credit card numbers.

  • When HRHF works with a third party that will have access to personal information, HRHF seeks appropriate agreements with the third party requiring it to safeguard the information and limit use of the information to permitted purposes.

Please carefully consider the information you access and share through a Site, because no electronic information can be guaranteed to be 100% private or secure.

Additional Details Regarding How We Use Your Information

HRHF Rights to Your Content

As permitted by applicable law, except where we have otherwise explicitly agreed, you grant to HRHF a non-exclusive, irrevocable, royalty-free, worldwide and perpetual license to use, publish, reproduce, or make derivative works of the content, including your name, voice, likeness and other personal information that is part of any user-generated content, such as words you submit through a Site or photos you publish on a Site, and we may use all or any portion of that content for advertising, marketing, publicity, promotion of HRHF services, and other permissible activities without payment, renumeration or other obligation to you. You promise that any content you submit to the HRH Sites will not violate the rights of third parties, including but not limited to trademarks, copyrights, and rights of publicity or privacy, and will not violate any laws.

Consent to Text Messaging, Phone Calls, and E-mails

By providing a phone number and/or email address to HRHF through a contact form or elsewhere on a Site, you authorize HRHF employees and agents to contact you, including using texts, phone calls, robot calls, and artificial or prerecorded voices, at the telephone numbers you provided with regard to information about services and other account activities, and for advertisement and telemarketing purposes. You are not required to provide this consent and this consent is not a condition to purchasing any property, goods, or services. If you do not provide this consent, please do not provide a phone number on any Site.

You understand that it is not possible to guarantee that any transfer of information over text messaging or e-mail is 100% timely, complete, accurate, private or secure. As a result, HRHF cannot guarantee the timeliness, completeness, accuracy, privacy or security of your information when it is sent via a text message or e-mail. By asking HRHF to transmit information to you through text messaging or e-mail, you accept all risks associated with the transmission.

Questions? Contact Us

If you have any questions about this privacy statement or our privacy practices, please contact us:

  • Joel Harbaugh
  • Executive Director
  • Hendricks Regional Health Foundation
  • 1000 East Main Street
  • Danville, IN 46122
  • joel.harbaugh@hendricks.org

EFFECTIVE DATE: June 13, 2024